Made in the UK · in testing with small businesses

Automate your business in plain English.

Calaroo gives a small business five AI staff who answer enquiries, follow up quotes, keep the diary, chase payments and market the business. You just ask, and nothing goes to a customer until you say yes.

See it at work Get in touch
Calaroo's Home page on a laptop: money paid in and owed, time the AI team has saved, and the day's to-dos such as chasing an overdue invoice and saying yes to drafts.

Screens from Calaroo's example business. Names and figures are made up.

See it at work

The office work, done while you're on the tools.

A day with Calaroo, screen by screen. This is the app itself, running with a made-up electrician's business.

  • The home screen: £869 paid in this month, £1,155 owed, 9 hours 8 minutes saved by the AI team, and today's list starting with £480 overdue to chase.
    AIYour morning

    Your whole business on one screen.

    What's come in, what's owed, the hours your AI team saved and today's list in order, each with the one button that deals with it.

  • Ask Calaroo: asked to chase the oldest unpaid invoice, the AI Bookkeeper has drafted a polite email for £480, ready to send.
    AIAsk Calaroo

    Just ask. Type it or say it.

    Ask Calaroo in your own words, typed or said out loud, and the right member of your AI team gets it ready. Nothing is saved or sent until you tap yes.

  • A booked job for Meadow Primary School, with its stages and a reminder drafted by the AI Office manager.
    AISales manager

    From first enquiry to booked, without the back and forth.

    Every job moves Lead, Quoted, Booked, Done, Paid. Calaroo asks the customer for what's missing, drafts the quote and follows it up.

  • The Money page: money paid in this month, what's owed and the AI Bookkeeper's matched payments.
    AIBookkeeper

    Know what's owed, and get it paid.

    Invoices drafted from the quote, payments matched from your bank statement, and polite chasers ready when something's late.

  • The customer's booking page: choose a service, then a day and a free time.
    AIOffice manager

    Customers book themselves, at times you're free.

    A "Book now" page for your services. It knows your hours, breaks, time off and who's free, and a time that's taken can't be booked twice.

    In testing
  • The AI agents page: three agents running, with how often each has acted and the time saved.
    AIAgent builder

    Say how you work. It builds the agent.

    "Follow up quotes after a week." "Ask for a review when a job's paid." Each agent drafts the message and waits for your yes, unless you trust it to send.

  • Insights: the AI team's time saved this month, tasks done and enquiries from campaigns.
    AIYour AI team

    See the hours it gives back.

    Insights counts the time your AI team saved and the work it did, from your own records, with how each figure is worked out.

  • Import from another app: three customers and three unpaid invoices ready to bring across from a Tradify file.
    AIMoving over

    Bring your customers with you.

    Moving from Tradify, ServiceM8, Fresha or a spreadsheet? Bring your customers, open jobs and unpaid invoices across from a file. Export everything whenever you like: it's your data.

    In testing

Swipe to see more · Calaroo's example business, made-up names and figures

AIYour morning

Your whole business on one screen.

What's come in, what's owed, the hours your AI team saved and today's list in order, each with the one button that deals with it.

AIAsk Calaroo

Just ask. Type it or say it.

Ask Calaroo in your own words, typed or said out loud, and the right member of your AI team gets it ready. Nothing is saved or sent until you tap yes.

"Quote the car park lighting: six floodlights at £85 and a day's labour" "Chase the oldest unpaid invoice" "Book Mrs Shah in for an EV charger survey on Thursday at 10" "Move the school job to Wednesday" "Who owes me money?"
AISales manager

From first enquiry to booked, without the back and forth.

Every job moves Lead, Quoted, Booked, Done, Paid. Calaroo asks the customer for what's missing, drafts the quote and follows it up.

  • Branded quotes and invoices
  • Deposits and stage payments
  • A page for each customer's job
AIBookkeeper

Know what's owed, and get it paid.

Invoices drafted from the quote, payments matched from your bank statement, and polite chasers ready when something's late.

AIOffice manager

Customers book themselves, at times you're free.

A "Book now" page for your services. It knows your hours, breaks, time off and who's free, and a time that's taken can't be booked twice.

In testing
AIAgent builder

Say how you work. It builds the agent.

"Follow up quotes after a week." "Ask for a review when a job's paid." Each agent drafts the message and waits for your yes, unless you trust it to send.

AIYour AI team

See the hours it gives back.

Insights counts the time your AI team saved and the work it did, from your own records, with how each figure is worked out.

AIMoving over

Bring your customers with you.

Moving from Tradify, ServiceM8, Fresha or a spreadsheet? Bring your customers, open jobs and unpaid invoices across from a file. Export everything whenever you like: it's your data.

In testing
Your AI team

Five AI staff, each with their own part of the business.

Every role marks its work with an AI tag, so you always know who did what.

AIMarketing managerBefore the enquiry

Gets you found

Builds your brand kit, drafts social posts and asks happy customers for reviews.

AISales managerEnquiry to booked

Wins the work

Asks customers for missing details, helps write quotes and follows up every one.

AIOffice managerTime and people

Runs the diary

Books jobs, spots clashes and time off, suggests free slots and drafts reminders.

AIBookkeeperDone to paid

Gets you paid

Drafts invoices from quotes, matches payments and chases what's overdue.

AIAgent builderThe way you work

Builds what you need

Describe a task in a sentence and it builds an agent that does it for you.

How it works

Just ask, in your own words.

“Chase that invoice.”

You ask

Type what you want, the way you'd ask a member of staff. No technical knowledge needed.

Draft ready to check.

Your AI team does it

The right role prepares the work and tells you exactly what it did.

You press Send.

You approve

Nothing goes to a customer until you say yes. You stay in charge.

Who it's for

Built for one-to-five-person businesses.

For owners who do the work and the admin, and would rather spend the evening off the paperwork.

Trades

Electricians, plumbers and builders: quotes followed up, invoices chased, payments spotted.

Appointment businesses

Groomers, salons and beauty: a full diary, reminders, and fewer no-shows.

Small offices

Agencies and consultancies: branded quotes, follow-ups and a professional look.

Where: built in London for UK businesses first, with VAT, sort codes and UK bank holidays. Ireland and Australia are being prepared alongside.

About us

Calaroo Ltd

Calaroo is designed and built by Calaroo Ltd, a software development company in London. The company was founded in 2023 by Alexander Hart, and Calaroo is its main product.

We're building Calaroo with real small businesses, testing each release with them before it goes further.

Registered name
CALAROO LTD
Company number
14950225
Registered in
England and Wales
Incorporated
21 June 2023
Registered office
167–169 Great Portland Street, Fifth Floor, London, W1W 5PF
Nature of business
Business and domestic software development (SIC 62012)
Director
Alexander Hart
Contact

Talk to us

Questions about Calaroo, partnerships or press: email us and we'll reply within two working days.

Calaroo Ltd, 167–169 Great Portland Street, Fifth Floor, London, W1W 5PF, United Kingdom

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